The Annual General Meeting this year will be
held on Monday 23rd September at the Brentham Club. It is your
chance to have your say about the way that the Association is run. But do
please remember that the Committee are volunteers giving up their time to run
the Association. You can offer resolutions for changes to be made in the site
management. These have to be notified to us and supported by another
association member. You may also feel that you or another plot holder should be
on the Committee. Your nominations should be sent in and need to be supported
by one other association member as well as yourself. If recommending a
person other than yourself please make sure they agree to stand! A brief
description of the principal duties of officers and committee members is set
out below.
Resolutions and nominations should be with us by Sunday 8th
September. We look forward to seeing you all at the AGM and have a productive
summer on your plots.
PACA Officers and
Committee Members Roles
Chairman
- Overseer and Membership Liaison
- Moderator
- Fund-raising
Secretary
- Official address
- Issue Committee notices
- Issue AGM notices
- Issue all Plot Management notices (letters/NTQs)
- Take minutes at AGM
Membership Secretary
- Maintain Membership database
- Issue rent invoices
Treasurer
- Oversee accounts and prepare for Auditor
- Oversee rent collection
- Oversee expenditure
- Keep books and issue payments
Lettings
- Maintain waiting list
- Let plots / oversee probations
- Communicate all information to Membership Secretary / Treasurer
Newsletter Editor
- Edit and co-ordinate bi-monthly newsletters